1. Instructions: MyViking - Claim My Account - Employee
   • Your username and Claim Code will be emailed to your personal (non-@grayson.edu) email address from Human Resources during the onboarding process.
   • Your Employee ID number is not your username.
   • If you have not received your username and Claim Code on/before your first day of work, please contact the Grayson College HR Department:
     • Email: hr@grayson.edu
     • Call: 903-463-8625

1. Instructions: DUO Mobile App - Two-Factor Authentication

1. Go to: grayson.edu
2. Click on MyViking and login
3. Click on the Gmail icon located on the Applications page

Employee Email Requirements:

• All employees (faculty and staff) must use their Grayson College employee email address when corresponding with students.
• Create a Gmail Signature
• Email Signature Formatting Requirements

You MUST access your employee email address before accessing APS eSelfServe.  

New employees will receive an email from @mg.apspayrollonline.com to activate their account.  

Contact hr@grayson.edu for assistance with the activation email.

Log in to APS eSelfServe or login to MyViking and click the APS eSelfServe icon.

Once your APS eSelfServe account is active, you can:

• Update your eSelfServe username to match your Grayson College username
• Update personal information
• Make direct deposit or W4 changes
• Access paystubs and tax documents
• Clock in / Clock out - hourly employees
  • If you are unsure if you need to clock in when you work, please consult your supervisor.
• Request time off (vacation, sick, personal, etc.) - full time employees only
• Review, edit, and approve time entries and timesheets - supervisor only
• Review and complete annual mandatory training videos through Collabornation

Video Instructions: APS Training Video

• Identification:
  • As a reminder, please bring your identification to the Human Resources office on your first day of work to finalize your I-9 form.  
  • A list of acceptable forms of ID were listed on the I-9 form in your onboarding portal, or may be found here: Form I-9 Acceptable Documents
  • If you do not have an item from list A, then you will need one item from list B and one item from list C.

• Grayson College Parking Permit:
  • Parking permits are required for students living in Jones Hall and employees parking near the Health Sciences building.  Please submit a parking permit form online, then visit the Campus Police office to pickup your parking permit.

• Key Request:  Must be submitted by your Director to the Facility Services department.

• Desk Phone & Zoom Phone:  Start a ticket for assistance.

• Employee Picture ID:  Obtain a Grayson College Employee Picture ID from the Student Life Center.

• Online Training (CollaborNation):
  • Once you have been enrolled in online training courses, you will receive a link to the CollaborNation courses in your Grayson College employee email.
  • Additionally, You can access training courses by:
    • Login to MyViking
    • Click on "APS eSelfServe"
    • Login to APS eSelfServe
      • Note: Credentials may be different than your email/computer credentials.  Please contact HR if you are unable to login to APS eSelfServe.
    • Click on "Learn" along the left navigation menu.

• For more information, visit the Employee Resources page on the Grayson College website. 
• Sign up for: GC Alerts - Grayson College's emergency notification system.
• New Faculty Onboarding - Faculty Only
  • Growing with Canvas (Canvas Course)
  • Schedule Canvas Basics Tour
  • Online Social Presence training provided by StarLink.
• Employees Retirement System of Texas (ERS) - Texas - Manage your benefits - FT Employees only
  • Health Insurance
  • Life and AD&D Insurance
  • Retirement
  • and more!
• Grayson College Help Desk - How-To: Submit a Ticket & View Submitted Tickets