Welcome to Grayson College!
Please use the following steps to setup your Grayson College employee account.
Please complete steps in order!
Do not skip steps!
Step 1: MyViking - Claim My Account
- Instructions: MyViking - Claim My Account - Employee
- Your Employee ID number will be emailed to your personal (non-@grayson.edu) email address from Human Resources during the onboarding process.
- Your Employee ID number is not your username.
- If you have not received your Employee ID number on/before your first day of work, please email hr@grayson.edu or call 903-463-8625
Step 2: DUO Mobile App (Two-Factor Authentication)
- Instructions: DUO Mobile App - Two-Factor Authentication
Step 3: Access Employee Email
- Go to: grayson.edu
- Click on MyViking and login
- Click on the Gmail icon located on the Applications page
Employee Email Requirements:
Step 4: Activate APS eSelfServe (Timesheets)
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Use APS eSelfServe to access your pay stubs, tax forms, track time worked and manage schedules.
New employees will receive an email from @mg.apspayrollonline.com to activate their account.
Contact hr@grayson.edu for assistance with the activation email.
Log in to APS eSelfServe or login to MyViking and click the APS eSelfServe icon.
Once your APS eSelfServe account is active, you can:
- Update your eSelfServe username to match your Grayson College username
- Update personal information
- Make direct deposit or W4 changes
- Access paystubs and tax documents
- Clock in / Clock out - hourly employees
- If you are unsure if you need to clock in when you work, please consult your supervisor.
- Request time off (vacation, sick, personal, etc.) - full time employees only
- Review, edit, and approve time entries and timesheets - supervisor only
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APS Training Video
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Step 5: First Day of Work
Identification:
As a reminder, please bring your identification to the Human Resources office on your first day of work to finalize your I-9 form.
A list of acceptable forms of ID were listed on the I-9 form in your onboarding portal, or may be found here: Form I-9 Acceptable Documents
If you do not have an item from list A, then you will need one item from list B and one item from list C.
Grayson College Parking Permit:
Please visit the Campus Police office to pickup your parking permit after submitting the parking permit form online.
Key Request: Must be submitted by your Director to the Facility Services department.
Desk Phone & Zoom Phone: Start a ticket for assistance.
New Hire Picture ID: Obtain a Grayson College Employee Picture ID from Student Life Center.
Online Training (CollaborNation):
Once you have been enrolled in online training courses, you will receive a link to the CollaborNation courses in your Grayson College employee email.
Additionally, You can access training courses by:
- Login to MyViking
- Click on "APS eSelfServe"
- Login to APS eSelfServe
- Note: Credentials may be different than your email/computer credentials. Please contact HR if you are unable to login to APS eSelfServe.
- Click on "Learn" along the left navigation menu.
Other Helpful Links:
Need more help? Submit a ticket!