New Employee Onboarding - Account Setup

Welcome to Grayson College!

Please use the following steps to setup your Grayson College employee account.

 

 Please complete steps in order!

Do not skip steps!

 

Step 1: MyViking - Claim My Account - Employee
 
  • Instructions: MyViking - Claim My Account - Employee
    • Your Employee ID number will be emailed to your personal (non-@grayson.edu) email address from Human Resources during the onboarding process.
    • Your Employee ID number is not your username.
    • If you have not received your Employee ID number on/before your first day of work, please email hr@grayson.edu or call 903-463-8625

 

 

Step 2: Access Employee Email
 
  • Go to: grayson.edu
  • Click on MyViking and login
  • Click on the Gmail icon located on the Applications page

 

Employee Email Requirements:

 

Step 3: Activate eSELFSERVE - APS (Timesheets)

Use eSELFSERVE to access your pay stubs, tax forms, track time worked and manage schedules.

New employees will receive an email from eSELFSERVE.com (@mg.apspayrollonline.com) to activate their account.

Contact hr@grayson.edu for assistance with the activation email.

Log in: https://www.eselfserve.com/login_ess.php

Once your eSELFSERVE account is active, you can:

  • Update personal information
  • Make direct deposit or W4 changes
  • Access paystubs and tax documents
  • Clock in / Clock out - Hourly Employees
    • If you are unsure if you need to clock in when you work,
      please consult your supervisor.
  • Request Time Off - Fulltime Employees only
  • Submit Timesheets - Supervisor only
  • Review, edit, and approve time entries and timesheets - Supervisor only

 

        APS Training Video

 

Step 4: First Day of Work

Identification:

As a reminder, please bring your identification to the Human Resources office on your first day of work to finalize your I-9 form.  

A list of acceptable forms of ID were listed on the I-9 form in your onboarding portal, or may be found here: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents

If you do not have an item from list A, then you will need one item from list B and one item from list C.

 

Grayson College Parking Permit:

Please visit the Campus Police office to pickup your parking permit after submitting the parking permit form online.

 

Key Request: Must be submitted by your Director to the Facility Services department.

 

Phone Name Change Request: Requests can take up to 3 days to process.

 

New Hire Picture ID: Obtain a Grayson College Employee Picture ID from Student Life Center.

 

Online Training:

Once you have been enrolled in online training courses, you will receive a link to the courses in your Grayson College employee email.

 

Other Helpful Links: