New Employee Onboarding - Account Setup


Welcome to Grayson College!

Please use the following steps to setup your Grayson College employee account.


Step 1: MyViking - Claim My Account - Employee
  • Instructions: MyViking - Claim My Account - Employee
    • Your Employee ID number will be emailed to your personal ( email address from Human Resources during the onboarding process.
    • Your Employee ID number is not your username.
    • If you have not received your Employee ID number on/before your first day of work, please email or call 903-463-8625



Step 2: Access Employee Email
  • Go to:
  • Click on MyViking and login
  • Click on the Gmail icon located on the Applications page


Employee Email Requirements:


Step 3: Activate eSELFSERVE - APS (Timesheets)

Use eSELFSERVE to access your pay stubs, tax forms, track time worked and manage schedules.

New employees will receive an email from ( to activate their account.

Contact for assistance with the activation email.

Log in:

Once your eSELFSERVE account is active, you can:

  • Update personal information
  • Make direct deposit or W4 changes
  • Access paystubs and tax documents
  • Clock in / Clock out - Hourly Employees
    • If you are unsure if you need to clock in when you work,
      please consult your supervisor.
  • Request Time Off - Fulltime Employees only
  • Submit Timesheets - Supervisor only
  • Review, edit, and approve time entries and timesheets - Supervisor only


        APS Training Video


Step 4: First Day of Work


As a reminder, please bring your identification to the Human Resources office on your first day of work to finalize your I-9 form.  

A list of acceptable forms of ID were listed on the I-9 form in your onboarding portal, or may be found here:

If you do not have an item from list A, then you will need one item from list B and one item from list C.


Grayson College Parking Permit:

Please visit the Campus Police office to pickup your parking permit after submitting the parking permit form online.


Key Request: Must be submitted by your Director to the Facility Services department.


Phone Name Change Request: Requests can take up to 3 days to process.


New Hire Picture ID: Obtain a Grayson College Employee Picture ID from Student Life Center


NeoGov Online Training:

Login to MyViking and select the NeoGov icon.  You will receive an email notification once training materials have been assigned to you.


Other Helpful Links: