New Employee Onboarding - Account Setup


Welcome to Grayson College!

Please use the following steps to setup your Grayson College employee account.


Step 1: MyViking - Claim My Account - Employee
  • Instructions: MyViking - Claim My Account - Employee
    • Your Employee ID number will be emailed to your personal ( email address from Human Resources during the onboarding process.
    • Your Employee ID number is not your username.
    • If you have not received your Employee ID number on/before your first day of work, please email or call 903-463-8625



Step 2: Access Employee Email
  • Go to:
  • Click on MyViking and login
  • Click on the Gmail icon located on the Applications page


Employee Email Requirements:


Step 3: Register on GreenEmployee

Go to:

(Or go to: and enter Grayson College for the company name.)

New employees must "Register" on GreenEmployee before logging in to GreenEmployee for the first time. During the registration process, you will be directed to check your Grayson email for the password link. Retrieve the email and finish the setup process in GreenEmployee.

Once you've registered, you will sign in with your Grayson College employee email address as your username.

  • Update personal information
  • Make direct deposit or W4 changes
  • Access paystubs and tax documents
  • Clock in / Clock out - Hourly Employees
    • If you are unsure if you need to clock in when you work,
      please consult your supervisor.
  • Request Time Off - Fulltime Employees
  • Submit Timesheets
  • Review, edit, and approve time entries and timesheets - Supervisor only


Step 4: First Day of Work


As a reminder, please bring your identification to the Human Resources office on your first day of work to finalize your I-9 form.  

A list of acceptable forms of ID were listed on the I-9 form in your onboarding portal, or may be found here:

If you do not have an item from list A, then you will need one item from list B and one item from list C.


Grayson College Parking Permit:

Please visit the Campus Police office to pickup your parking permit after submitting the parking permit form online.


Key Request: Must be submitted by your Director to the Facility Services department.


Phone Name Change Request: Requests can take up to 3 days to process.


New Hire Picture ID: Obtain a Grayson College Employee Picture ID from Student Life Center


NeoGov Online Training:

Login to MyViking and select the NeoGov icon.  You will receive an email notification once training materials have been assigned to you.


Other Helpful Links: